A well-managed gated community provides residents with peace of mind, knowing that their safety and privacy are prioritized. For property managers and homeowners, a secure and efficiently operating gated community is essential for attracting and retaining residents while maintaining property values.

However, without a reliable gate entry software, communities can face numerous security and operational challenges. Malfunctioning gates can lead to unauthorized access, putting residents at risk. Frequent breakdowns cause frustration, while inefficient systems may create long wait times and traffic congestion, especially during peak hours.

To help you find the best solution, we’ve compiled a list of the 5 best gate entry softwares for homeowners associations in 2025. In this guide, we’ll explore their key features, pros, and cons, so you can choose the right software to enhance security, streamline access control, and improve the overall experience for residents and visitors alike.

What are Gate Entry Softwares?

Gate entry software is a digital solution designed to manage and control access to gated communities, residential complexes, commercial properties, and other secured areas. These systems help HOAs, property managers, and security personnel regulate entry and exit, ensuring only authorized individuals gain access.

Gate entry software typically integrates with automatic gate operators, security cameras, visitor management systems, and mobile apps to provide a seamless and secure access control system. They may include:

• Visitor & Resident Management: Pre-register visitors, issue digital passes, or use PIN codes for temporary access.
• License Plate Recognition (LPR): Automates entry for registered vehicles using AI-powered cameras.
• Mobile & RFID Access: Residents and authorized personnel can use smartphones or RFID cards for hassle-free access.
• Cloud-Based Monitoring: Allows real-time tracking, reporting, and remote management of gate activity.
• Emergency Alerts & Logs: Provides notifications for suspicious activity and keeps a detailed record of gate entries.

Top 5 Gate Entry Softwares for HOA

The right gate entry software ensures smooth operations, prevents unauthorized access, and improves resident satisfaction. Below, we explore the top 5 gate entry software solutions for HOAs in 2025, detailing their key features, pros, and cons.

1. ButterflyMX

ButterflyMX is a cloud-based gate entry system known for its smart video intercoms and mobile access capabilities. Designed for residential and commercial properties, it allows residents to control gate access remotely via their smartphones.

Key Features:

• Mobile app access with video calling
• Cloud-based visitor management system
• Integrates with property management software
• Remote gate unlocking for authorized guests
• Detailed access logs for security monitoring

Pros:

• Easy-to-use mobile interface
• No need for physical key fobs or access cards
• Works with existing gate hardware
• Allows remote visitor verification via video

Cons:

• Requires a strong internet connection for optimal performance
• Monthly subscription fees can be expensive for smaller HOAs

2. DoorBird

DoorBird is a smart intercom system that offers remote gate access control through Wi-Fi and mobile app connectivity. It is ideal for HOAs looking for an affordable and efficient visitor management system.

Key Features:

• HD video intercom with motion detection
• Mobile app for remote access control
• Night vision and wide-angle camera for security
• Integration with smart home systems (e.g., Alexa, Google Assistant)
• Secure cloud storage for access logs

Pros:

• Affordable compared to other high-end system
• User-friendly mobile interface
• High-definition video for visitor verification
• Supports integration with existing security systems

Cons:

• Limited features for large-scale gated communities
• Requires professional installation for optimal performance

3. LiftMaster

LiftMaster is a trusted name in gate automation and access control. Its myQ® Smart Access Control system allows residents and property managers to monitor and control gates remotely, ensuring top-tier security.

Key Features:

• myQ® cloud-based remote access and monitoring
• Integrates with smart home security systems
• Automatic vehicle recognition for seamless entry
• Activity tracking and real-time access notifications
• Strong encryption for enhanced cybersecurity

Pros:

• Reliable and widely used for residential and commercial gates
• Strong security features, including encrypted access codes
• Compatible with a variety of gate operators
• Provides real-time alerts and activity logs

Cons:

• Some features require a paid subscription
• Limited customization options for visitor access management

4. Avigilon

Avigilon is an advanced AI-powered security system that combines video surveillance, access control, and analytics. It is best suited for large-scale gated communities requiring high-security monitoring.

Key Features:

• AI-powered video analytics for access control
• License Plate Recognition (LPR) technology
• Cloud-based and on-premise security management
• Integration with security cameras and alarm systems
• Automated alerts for suspicious activities

Pros:

• High-security solution with AI-driven analytics
• Real-time monitoring and alerts improve safety
• License plate recognition enhances vehicle entry efficiency
• Scalable for large gated communities

Cons:

• Expensive compared to other solutions
• Requires professional installation and maintenance

5. Securiteam

Securiteam offers custom security solutions for gated communities, integrating gate entry systems with video surveillance, intrusion detection, and access control. It provides tailored security setups based on the community's needs.

Key Features:

• Customizable gate access and visitor management
• 24/7 monitoring and security integration
• License plate recognition and RFID access control
• Cloud-based remote management
• Smart alerts for unauthorized entry attempts

Pros:

• Fully customizable security solutions
• Offers advanced monitoring and emergency response features
• Strong focus on both physical and digital security
• Ideal for communities needing high-level security

Cons:

• Requires consultation and custom setup
• Pricing depends on the level of customization

How To Pick The Best Gate Entry Softwares for your Needs

Selecting the best gate entry software for your HOA requires careful evaluation of various factors to ensure security, efficiency, and ease of use. Below are the key points to consider when making your decision.

1. Security Features

The primary purpose of gate entry software is to enhance security. Look for features like real-time monitoring, access logs, and visitor verification. Advanced systems offer license plate recognition (LPR), biometric authentication, and AI-powered threat detection to prevent unauthorized entry. 

2. Access Control Options

Different communities have varying access control needs. Some systems provide mobile app-based entry, while others rely on RFID tags, key fobs, or PIN codes. Choose a software that aligns with your community’s preferred access method.

3. Integration with Existing Systems

Your selected gate entry software should seamlessly integrate with existing security systems, such as surveillance cameras, smart locks, and property management platforms. Compatibility with smart home assistants like Alexa and Google Home can also improve user convenience. 

4. Ease of Use for Residents and Staff

A user-friendly interface is essential for both residents and security personnel. The software should have a simple dashboard for managing access requests, viewing logs, and granting visitor entry. Systems with intuitive mobile apps, such as ButterflyMX, make it easy for residents to manage access without technical expertise. Additionally, consider whether the software provides training or customer support to assist users.

5. Installation and Maintenance Requirements

Some systems require professional installation, while others are designed for easy DIY setup. Consider whether the software will require new hardware or if it can be integrated into your existing gate system. Solutions like DoorBird are more plug-and-play, whereas Avigilon and Securiteam may require specialized installation and ongoing maintenance.

Final Thoughts on Gate Entry Softwares for HOA

Investing in the right gate entry software is essential for ensuring the security, convenience, and overall efficiency of a gated community. With the right system in place, HOAs can effectively control access, monitor visitor entry, and enhance the living experience for residents.

Ultimately, the best gate entry software is the one that meets the specific needs of your community. By making an informed decision, your HOA can create a safer and more efficient living environment while enhancing the overall management of property access.