The Best Visitor Check In System Solutions for HOAs

Implementing the right visitor check in system is essential for communities, office buildings, HOAs, and gated properties looking to enhance security and streamline guest access. Whether you're managing a residential community or a commercial property, having a modern, automated visitor system in place can prevent unauthorized entry, create digital audit trails, and improve the overall guest experience.

A reliable visitor check in system should offer real-time tracking, mobile compatibility, seamless access control integration, and ease of use for both staff and residents. In this guide, we’ll highlight the top systems available — starting with GoAccess — and explore the unique features each platform brings to the table.

1. GoAccess

GoAccess leads the market as the most trusted and effective visitor check in system for residential communities and commercial buildings alike. Designed with security, speed, and simplicity in mind, GoAccess empowers property managers and residents to take full control of who enters their space.

GoAccess Features

• Touchless Visitor Check In: Guests can check in via QR code, email link, or mobile app with no contact required.
• Real-Time Access Logs: View and track visitor entries as they happen.
• Pre-Authorization: Residents or employees can pre-approve guests before arrival.
• Gate & Door Access Integration: Syncs with your building’s access control systems for seamless entry.
• Delivery Notifications: Log couriers and notify residents when packages arrive.
• Mobile-Friendly Dashboard: Monitor access, approve entry, and issue guest passes from any device.
• Visitor Photo Capture: Automatically take a photo of the visitor upon arrival.
• Data Privacy Compliance: Designed to meet CCPA and other privacy regulations.

2. Envoy Visitors

Envoy is a sleek and intuitive visitor management platform widely used in offices and corporate settings.

Features

• Branded sign-in kiosks
• Badge printing
• Host notifications
• Legal document signing (NDAs, waivers)

3. iLobby

iLobby is built for high-security environments like government buildings and corporate headquarters.

Features

• Government ID scanning
• Access badge issuance
• Emergency evacuation support
• High-level security integrations

4. Proxyclick

Proxyclick provides a visitor experience tailored for professional office settings and secure facilities.

Features

• Pre-registration and QR access
• Face recognition check-in
• Slack and Microsoft Teams alerts
• Custom branding

5. ButterflyMX

ButterflyMX is a mobile access platform designed for apartment buildings and condos.

Features

• Smartphone video entry
• Virtual keys for guests
• Access logs and history
• PIN-based entry for deliveries

6. Greetly

Greetly is a flexible system that supports branding and a range of visitor workflows.

Features

• Self-service kiosk interface
• Badge printing
• Visitor photo capture
• Delivery check-in

7. Splan Visitor Management

Splan is a robust enterprise system that provides both cloud-based and on-premise solutions.

Features

• Real-time reporting
• Badge design tools
• Visitor watchlists
• Remote check-in options

8. SwipedOn

SwipedOn is a digital reception platform known for its simplicity and scalability.

Features

• Pre-arrival registration
• SMS and email notifications
• Employee sign-in integration
• Health screening surveys

9. Vizito

Vizito is a GDPR and CCPA-compliant visitor system offering clean UI and flexible deployments.

Features

• Live visitor dashboards
• Visitor badge printing
• Mobile-based guest sign-in
• Privacy consent forms

10. The Receptionist for iPad

This tool is ideal for small offices, salons, or apartments with front-desk operations.

Features

• Simple iPad check-in
• Custom workflows
• Real-time visitor list
• Notifications for hosts

What to Look for in a Visitor Check In System

When comparing visitor check in systems, prioritize the following features:

• Ease of Use: Can staff, residents, and guests use the system intuitively?
• Integration: Does it work with your current access control and security systems?
• Privacy & Compliance: Is the system compliant with regulations like CCPA or GDPR?
• Customization: Can you tailor workflows and branding to your property?
• Mobile Compatibility: Can managers and residents use it from their phones?
• Notifications: Are guests and hosts kept informed throughout the visit?

Final Thoughts

The right visitor check in system helps prevent unauthorized access, enhances guest convenience, and supports operational oversight.

GoAccess is the clear leader in 2025, offering seamless integrations, touchless entry, and a suite of powerful features for any property type. Whether you manage a residential community, gated HOA, or commercial office, GoAccess delivers a professional and secure guest experience from start to finish.