Access Control
Managing access to a gated community, clubhouse, or shared amenities can be challenging for homeowners associations (HOAs). Traditional keys or remotes are prone to loss, duplication, and administrative headaches. That’s why keyless entry systems are becoming the go-to solution for modern communities.
This guide explores everything you need to know about keyless entry for HOAs, including how it works, the benefits, system types, key features, and tips for choosing the right system for your community.
Keyless entry refers to systems that allow residents, guests, and staff to access gates, doors, and amenities without using a physical key. Instead, access is granted through:
For HOAs, keyless entry provides convenience, security, and easy management, helping communities streamline access without compromising safety.
With keyless entry, lost or duplicated keys are no longer a risk. Digital credentials can be revoked instantly, and real-time activity logs allow administrators to track who enters the community and when.
Residents can enter with:
No more waiting at the gate, sharing codes, or worrying about lost keys.
HOAs can easily issue temporary access to:
Digital passes can expire automatically, reducing administrative work and increasing security.
Keyless systems reduce the need for frequent lock changes and physical key replacements. Cloud-based management also reduces ongoing maintenance costs.
Whether your community grows in size or adds new amenities, keyless systems can be scaled easily to accommodate new gates, doors, or users.
HOAs today have a wide range of keyless entry options for both gates and community amenities. Each system serves a specific purpose and is suitable for different community sizes, traffic levels, and security needs. Here’s a closer look at the most common options:
With a keypad system, residents or guests enter a numeric code to gain access to gates, doors, or amenities. Codes can be customized for residents, temporary for visitors, and easily updated by administrators.
Why it works:
Mobile app-based entry allows residents to unlock gates, doors, or amenities using their smartphones via Bluetooth, WiFi, or cloud connectivity. The app can also provide temporary access to visitors and track entry history.
Why it works:
RFID (Radio-Frequency Identification) systems let residents tap a key fob or card against a reader to gain entry. The system wirelessly communicates with the access panel to authenticate credentials.
Why it works:
Video intercom systems allow residents to see and approve visitors directly from a smartphone or wall-mounted screen. The system may also allow residents to grant temporary access remotely.
Why it works:
LPR systems automatically scan vehicle license plates at entrances and grant access to authorized vehicles. This eliminates the need for remotes, fobs, or shared codes.
Why it works:
Smart locks provide keyless entry to individual rooms or shared facilities. Residents can use mobile apps, PIN codes, or digital credentials to access gyms, laundry rooms, clubhouses, or conference spaces.
Why it works:
Temporary QR codes or digital passes can be issued to visitors, contractors, delivery personnel, or service providers. These passes typically expire after a set period or number of uses.
Why it works:
When evaluating systems for your HOA, consider these essential features:
Follow these steps to select the best system:
Keyless entry is no longer just a luxury, it’s a practical, secure, and convenient solution for HOAs of all sizes. By reducing administrative headaches, improving security, and enhancing resident satisfaction, keyless systems are transforming how communities manage access.
Choosing the right keyless entry system requires evaluating your HOA’s size, traffic, security needs, and resident preferences. With the right technology, your community can enjoy safer, smoother, and smarter access control for years to come.
